Constitution of the Diverse Diversity Campaign

(Draft not adopted)

  1. Interpretation

    Capitalised technical terms used but not defined in this document should be interpreted as defined in the Glossary, unless the context requires otherwise.

  2. Name

    The name of the association is The Diverse Diversity Campaign (‘the Campaign’)

  3. Objects

    The Campaign’s objects shall be:

    1. to uphold the Principles and maintain the Glossary,

    2. to encourage the study of Diverse Diversity to maximise both the understanding and the diversity of Diverse Diversity,

    3. to promote the public recognition and practice of Diverse Diversity in accordance with the Principles by all lawful and non-Repressive means,

    4. to campaign for and advise on legislation where it judges such to be necessary to achieve or promote Diverse Diversity, including the amendment or repeal of legislation antithetical to the Principles, and

    5. to oppose Repression of Diverse Diversity by Narrow Diversitist Pseudo-Liberals.

  4. Powers

    In pursuance of its objects and subject to the law and to the rest of this constitution the Campaign shall have powers:

    1. to invite and receive contributions,

    2. to undertake any fund-raising activity,

    3. to set subscriptions and procedures for members and, in the case of Full Members, a remote voting procedure,

    4. to buy, sell, lease or rent property, and to maintain, furnish and equip that property as necessary for use,

    5. to borrow money and to mortgage all or any part of the Campaign’s property,

    6. to remunerate officers and/or employ staff and to make arrangements for staff pensions,

    7. to engage professionals for occasional expertise,

    8. to undertake and support research, including by loan or grant,

    9. to publish material and/or arrange meetings to inform and educate the public, media or any authority or member of any authority,

    10. to lobby or co-operate with any other person, group, body or authority,

    11. to establish or support any charitable trusts, associations or institutions,

    12. to establish sub-committees and delegate functions to them (while retaining overall responsibility) if that seems fit,

    13. to do anything else lawful in support of the objects.

  5. Membership

    1. There shall be three classes of member:

      1. Associate Members

        1. Any person 18 years or over who has not previously been expelled or refused membership is eligible to become an Associate Member of the Campaign by:

          1. declaring they support the objects and Principles, and

          2. paying the annual subscription (if any).

        2. Associate Members may participate in the public activity of the Campaign and identify themselves as Associate Members using items provided by the Campaign. However, they have no vote or voice in the internal business of the Campaign.

      2. Corporate Members

        1. Any corporation or unincorporated association which has not previously been expelled or refused membership is eligible to become a Corporate Member of the Campaign by:

          1. declaring they support the objects and Principles, and

          2. paying the annual subscription (if any).

        2. Corporate Members may participate in the public activity of the Campaign and identify themselves as Corporate Members using items provided by the Campaign. However, they have no vote or voice in the internal business of the Campaign.

      3. Full Members

        1. Any person 18 years or over is eligible to become a Full Member of the Campaign by:

          1. declaring they support the objects and agree with the Principles,

          2. paying the annual subscription (if any), and

          3. having their application accepted by and on the sole discretion of the Management Committee or such other committee as may be established by the Management Committee for that purpose.

        2. Full Members may participate in the public activity of the Campaign and identify themselves as Full Members using items provided by the Campaign. They are also eligible to attend General Meetings, have one vote on each item of business and be or nominate candidates in elections of the Campaign.

    2. Membership shall lapse one calendar year after the date of joining or renewing unless there is no subscription for the class of member or a further subscription has been paid for the following year.

    3. The Management Committee or any committee to which the function has been delegated may end the membership of any member if it agrees unanimously after the member has either been heard by the committee or has waived the right to be heard. If the member concerned is a member of the committee the unanimity required shall be of the other members of the committee.

  6. Management Committee

    1. The Campaign shall be run by a Management Committee of between six and ten members as follows:

      1. the Director,

      2. up to six elected by the Full and Corporate Members from among their number at the Annual General Meeting, and

      3. up to three co-opted by the Management Committee at any time.

    2. At the first AGM all six places shall be open for election. At the first meeting of the Management Committee the members will decide, either by mutual agreement or by drawing lots, which shall serve three years, which two, and which one, so in subsequent years there shall be at least two places to be filled by election.

    3. At the fifth and subsequent AGMs, the two members who have served longest since they were last elected shall retire and, if they wish, may stand for re-election.

    4. If the membership of the Management Committee falls below six at any time, the Committee shall co-opt sufficient additional members to bring the numbers back to that minimum, even if they have already co-opted three members. However, they may not co-opt more than three members in total for any other reason even if they have previously exercised this provision.

    5. Any person co-opted to the Management Committee must be a Full Member at the time of co-option. Co-opted members serve until the next AGM at which they may seek election. If not elected they may be co-opted again.

    6. A member of the Management Committee will cease to be a member if:

      1. at the date of an AGM:

        1. he or she is co-opted, or

        2. he or she is one of the two longest serving members,

      2. he or she ceases to be a Full Member of the Campaign,

      3. he or she resigns in writing to the Secretary,

      4. he or she has failed to attend at least three consecutive meetings of the Committee and after giving the person an opportunity to explain his or her absence the other members of the Management Committee decide unanimously that he or she should stand down.

    7. The Management Committee shall appoint a chairman for any sub-committee from its number. Sub-committee chairmen shall recruit members for their sub-committees who must be Full Members of the Campaign. Sub-Committees may determine their own procedures subject to the requirements of this constitution.

  7. Officers

      1. If the post of Director would otherwise be vacant at the end of a General Meeting, the General Meeting shall elect the Director. The Director shall administer the Campaign between meetings of the Management Committee. The Director shall serve until he or she:

        1. has completed a term since election including five consecutive AGMs. The Director shall step down at the end of the AGM and his or her successor shall take office immediately. The Director may stand for re-election at the last AGM of his or her term,

        2. has given notice of his or her intention to resign and a successor has been elected at a General Meeting.

      2. If the Director appears unable to act for any period likely to exceed a calendar month the Secretary may convene a meeting of the Management Committee to appoint a temporary acting director until the Director is fit to resume office or a replacement takes office. The temporary acting director may carry out all functions of the Director except requesting the convening of a General Meeting.

    1. The Management Committee shall appoint from among its number the following Officers:

      1. the Chairman*

      2. the Secretary

      3. the Treasurer

  8. Meetings

    1. General Meetings

      1. There shall be at least one General meeting per year (the AGM) and Extraordinary General Meetings (EGMs) may be convened at any other time if business requires. Meetings may be convened at a notified venue for personal attendence or in an electronic form at the discretion of the person convening the meeting.

      2. General meetings may be convened:

        1. by the Secretary:

          1. on the instruction of a majority of the members of the Management Committee,

          2. at the request of the Director,

          3. if the Director gives notice of resignation and is unwilling to serve until the end of the next AGM,

          4. if notice for an AGM has not been sent 23 days after the anniversary of the last AGM,

          5. on a requisition by not less than ten per cent of the Full Members, or

        2. If the Secretary has not given notice of a meeting within one calendar month of a requisition by not less than ten per cent of the Full Members and no one has given notice since, by any Full Member.

      3. The person convening the meeting shall send to every Full Member by electronic mail notice of the meeting and the business to be conducted 28 clear days before the date set for the meeting, together with information from the Management Committee, election addresses from candidates and voting instructions.

      4. Full Members may attend the meeting and vote in person (when the meeting has a physical location), or vote without attending by complying with the instructions sent with the notice of the meeting. Members attending shall provide full details of their Full Membership in order that any remote votes recorded in their name can be deducted. Each Full Member has one vote and votes are counted on a simple majority basis unless the nature of the business requires a greater majority.

      5. In the event of an equality of votes cast either way on any matter requiring a simple majority, the Chairman’s vote shall be doubled to form a casting vote in order to decide the matter. Should the Chairman abstain on a matter requiring a casting vote, the motion shall be lost.

      6. The AGM shall be held as close as practical to the anniversary of the previous AGM, and always within 52 days before or after that anniversary.

    2. Management Committee Meetings

      1. The Management Committee shall meet at least thrice a year and more frequently if business requires.

      2. Management Committee meetings may be convened:

        1. by the Secretary at the request of:

          1. the Chairman, or

          2. a majority of the members of the Management Committee.

        2. if the Secretary has not given notice of a meeting within one week of a request by the majority of the members of the Committee, by any such member.

      3. The person convening the meeting shall send to every Full Member by electronic mail notice of the meeting and the business to be conducted seven clear days before the date set for the meeting.

      4. The quorum shall be any three members of the Management Committee.

      5. Committee members shall attend, discuss and vote in person, each member having one vote. A simple majority of votes shall be sufficient to decide any matter unless this Constitution requires otherwise.

      6. In the event of an equality of votes cast either way on any matter requiring a simple majority, the Chairman’s vote shall be doubled to form a casting vote in order to decide the matter. Should the Chairman abstain on a matter requiring a casting vote, the motion shall be lost.

      7. If the Management Committee is to discuss any matter in which a member has a personal interest, such as the remuneration of an Officer, that member shall answer any factual questions asked by the other members before withdrawing to allow an uninhibited discussion and decision to take place. On returning the member shall be informed of the decision. During the member’s absence the quorum shall be temporarily reduced by one.

      8. The Management Committee will keep minutes, in books kept for the purpose, of meetings of the executive committee and any sub-committee.

      9. The Management Committee may, from time to time, make and change rules for the conduct of their business, the summoning and conduct of their meetings, and the custody of documents. No rule may be inconsistent with this constitution.

      10. All acts and proceedings of any sub-committees will be fully and promptly reported to the Management Committee as minutes of the sub-committee concerned.

    3. Meetings shall be chaired by the Chairman. If the Chairman is unavailable the Secretary shall preside over the election of an alternative chairman for the meeting.

    4. The Secretary shall take, or arrange to be taken, minutes of all meetings, other than sub-committees which must make their own arrangements. These minutes should be presented to a subsequent meeting for correction and approval. When approved, minutes shall be signed by the Chairman at the earliest opportunity. Action required under the minutes need not wait for approval unless the person instructed reasonably believes the minute concerned to be so inaccurate as to invalidate the instruction.

    5. If the Secretary is unavailable for any reason, the Director may act in his or her stead.

    6. No defect in procedure shall retrospectively invalidate business undertaken. Procedural defects must be notified to the Chairman at the time and before business is undertaken.

  9. Finance

    1. The funds of the Campaign, including all donations, contributions and bequests, will be paid into an account operated by the Management Committee in the name of the Campaign, at a bank chosen by the Management Committee. The Treasurer and three other members of the Management Committee shall be appointed as signatories for cheques and other dealings with the bank and any two of them must sign on each occasion.

    2. All non-monetary assets of the Campaign shall be held in trust by the Officers for the time being and passed automatically to their successors with all other functions of their office.

    3. The funds and assets belonging to the Campaign will be used only to further its objects.

    4. The Treasurer shall keep or cause to be kept accounts for all funds received and spent and all assets of the Campaign and shall present these accounts to the Management Committee. The Management Committee in turn shall present these accounts as part of its report to the AGM.

  10. Amendments

    1. The Principles and those parts of the Glossary defining terms used in those principles or this constitution may not be amended. No reference to the Principles in this constitution including this clause may be amended.

    2. Subject to the above, the rest of this constitution and/or the Glossary may be amended by a unanimous vote of the whole Management Committee (the quorum shall not apply) to recommend the change(s) to a General Meeting followed by a vote in favour of at least two thirds of those voting at the General Meeting.

    3. Previous versions of the constitution and Glossary shall be maintained for reference and each version including the current version identified by the date of the General Meeting at which it was adopted.

  11. Dissolution

    1. If the Management Committee unanimously decides that the Campaign has achieved its objects and should cease to operate, they can recommend dissolution to a General Meeting. Following the passing of such a resolution on a vote of at least one third of the members by a majority of at least two thirds of those voting, the Management Committee shall oversee the closing of operations and disposal of assets and distribute any remaining surplus after the payment of all debts to charities of their choice. When the last funds have been distributed the Campaign shall be deemed to have been dissolved.

    2. The Campaign shall not be dissolved by this procedure if it appears likely the disposal proceeds of assets and the funds held will be insufficient to cover all debts.

*The man in chairman no more denotes gender than it does in woman. The word man has two meanings, depending on context. One means a person (sometimes defined in dictionaries as “man as opposed to animals”) and the other a male person (“man as opposed to woman”). It is with the former meaning that the syllable is used in words like woman and chairman.